Emergency Deficiencies Correction Grant

Emergency Deficiencies Correction is an Arizona state funding mechanism administered through the Arizona Department of Administration School Facilities Division. Under A.R.S. Section 41-5721, school districts may qualify for assistance from the Emergency Deficiencies Correction Fund when they can demonstrate that a situation meets the statutory definition of an emergency. An emergency is described as a serious need for materials, services, construction, or expenses that exceeds the school district's adopted budget for the current fiscal year and seriously threatens the functioning of the school district, the preservation or protection of property, or public health, welfare, or safety. The program addresses projects and expenses that qualify as emergencies under this statutory standard. Emergency Deficiencies Correction is not described as a stand-alone funding source. Monies for the Emergency Deficiencies Correction Fund are transferred from the New School Facilities Fund established by A.R.S. Section 41-5741. Any transfer must not interfere with, disrupt, or reduce capital projects already approved by the board pursuant to A.R.S. Section 41-5741. Within thirty days after transferring monies to the Emergency Deficiencies Correction Fund, the School Facilities Division reports the transfer and amount to the Director of the Joint Legislative Budget Committee and the Director of the Governor's Office of Strategic Planning and Budgeting. The source does not state an award minimum, maximum award, total program funding amount, number of awards, or required applicant cost share or matching contribution. Eligibility is limited in the provided material to school districts that can demonstrate an emergency meeting the statutory definition. A qualifying need must exceed the district's adopted budget for the current fiscal year and must seriously threaten district functioning, property preservation or protection, or public health, welfare, or safety. A district must also disclose any insurance available to pay for the emergency. Before applying to the School Facilities Division, the school district governing board must issue an emergency declaration or resolution in order for the district to be eligible for monies from the Emergency Deficiencies Correction Fund. The application process begins by contacting the district's School Facilities Liaison to discuss the matter and determine eligibility under the statutory emergency definition. The Liaison will also evaluate whether Building Renewal Grant, or BRG, funds are an eligible and available funding source. The district should prepare to disclose any applicable insurance and obtain the required emergency declaration or resolution from its governing board before applying. The School Facilities Division will then release an application through the Arizona School Facilities Portal that aligns with the current Emergency Deficiencies Correction Policy. No letter of intent, concept paper, pre-proposal deadline, fixed application opening date, or fixed application closing date is stated in the provided information. After receiving an application for emergency deficiencies funding, the School Facilities Division must acknowledge receipt in writing within five business days. The Division will provide an estimated timeline for completing the requirements necessary for Division staff to make a funding decision. No fixed award notification date or performance period is provided. The Division may determine that insufficient monies are available in the Emergency Deficiencies Correction Fund to correct an approved emergency. In those circumstances, the school district may correct the emergency pursuant to A.R.S. Section 15-907. School districts are directed to contact their School Facilities Liaison for additional information. They may also contact the Arizona Department of Administration School Facilities Division through its Contact Us page for routing of an inquiry. The provided contact information identifies the Arizona Department of Administration School Facilities Division at 100 N. 15th Ave, Suite 302, Phoenix, AZ 85007, with telephone numbers (602) 542-1500 and (602) 542-0266. No individual grant contact or email address is identified. The provided information also links to an EDC Policy document. No recurring application schedule or specific deadline is stated in the source.

Contact the School Facilities Liaison first and document how the need satisfies the statutory emergency definition. Secure the governing board emergency declaration or resolution before applying and disclose available insurance.