Window Heat Pump Demonstration Program

The Window Heat Pump Demonstration Program Phase I is administered by the New York State Energy Research and Development Authority, a public benefit corporation responsible for advancing energy efficiency and clean energy technologies across New York State. This initiative builds upon earlier pilot efforts, including the Clean Heat for All Challenge conducted with the New York City Housing Authority, which demonstrated promising results for packaged window heat pump systems. These systems are designed to provide both heating and cooling in a compact, window-mounted format, making them particularly suitable for retrofitting existing multifamily buildings without extensive structural upgrades. The primary purpose of the program is to accelerate market adoption of cold climate packaged window heat pumps by reducing barriers to entry for manufacturers and encouraging real world deployment. Phase I specifically focuses on qualifying manufacturers, suppliers, and distributors whose products meet strict technical requirements related to performance, efficiency, durability, and ease of installation. By establishing a pool of pre qualified participants, the program ensures that only vetted technologies move forward into demonstration projects, thereby maintaining quality and consistency across installations. Although Phase I does not provide direct funding, it is a critical gateway to Phase II, where financial incentives are awarded for installation projects. The broader program allocates up to ten million dollars in total funding to support installations in multifamily buildings across New York State. Incentives in Phase II are structured on a per unit basis and are designed to offset purchase and installation costs, with higher incentive levels for installations in low to moderate income housing. Importantly, the program excludes costs related to broader building upgrades such as electrical system changes or envelope improvements, focusing funding strictly on the heat pump units and standard installation activities. Eligibility for Phase I is open to heat pump manufacturers, suppliers, and distributors capable of providing installation ready products that meet program specifications. Suppliers and distributors must demonstrate authorization from original equipment manufacturers to participate and receive incentives. Once approved, participants are expected to collaborate with building owners and managers in subsequent phases to implement demonstration projects and comply with program requirements, including performance monitoring and tenant protection provisions. The application process for Phase I requires submission of a completed technical application, including documentation demonstrating compliance with minimum specifications outlined in program attachments. Applications are submitted via email and reviewed by NYSERDA, which determines acceptance based on completeness and adherence to technical criteria. Applicants that do not meet requirements may be invited to revise and resubmit their materials. Approved applicants receive notification and are designated as qualified participants, enabling them to pursue funding opportunities in Phase II. The program operates on a rolling basis with applications accepted until June 30, 2027, or until program funding is exhausted. Both Phase I qualification and Phase II demonstration project submissions follow this timeline. NYSERDA anticipates issuing decisions within several weeks of application submission and requires that demonstration installations be completed within six months of contract execution in later phases. Performance monitoring, which is fully funded by NYSERDA outside of the primary incentive budget, plays a central role in evaluating outcomes and informing future program expansion. Contact for the program includes designated staff members responsible for procurement and technical inquiries. Applicants must direct all communications through official channels to comply with state procurement regulations. Through this structured, phased approach, the program aims to generate robust performance data, validate emerging technology, and support long term market transformation toward building electrification and decarbonization.

Ensure all technical specifications are fully met and documentation is complete before submission as incomplete applications may be rejected