Fiscal Year 2025 Presidential Residence Protection Assistance (PRPA) Grant Program

The Presidential Residence Protection Assistance Grant Program is administered by the U.S. Department of Homeland Security through the Federal Emergency Management Agency. This federal initiative was established under statutory authority to ensure that state and local law enforcement agencies are not financially burdened when supporting the United States Secret Service in protecting non-governmental residences of the President. The program reflects a coordinated federal-local partnership, recognizing that local agencies play a critical operational role in securing designated presidential residences and associated activities. The primary purpose of the program is to reimburse eligible law enforcement agencies for extraordinary personnel costs incurred while performing protection duties at designated presidential residences. These costs must be directly tied to protection activities requested by the Secret Service and must exceed normal operational expenses. The program focuses specifically on overtime and backfill overtime costs for personnel, ensuring that agencies can maintain their regular public safety responsibilities while fulfilling federal protection missions. Routine operational costs, equipment purchases, and hiring or contracting expenses are explicitly excluded from funding. Funding is provided as a reimbursement grant, with total program funding of up to ninety million dollars. While individual award amounts are not predetermined, allocations are based on documented eligible expenses and prioritized according to the level of involvement in protection activities. Priority is given to agencies providing direct protection when the President or First Lady is present, followed by transportation-related activities, and finally ongoing security operations in their absence. Reimbursement percentages vary by priority level, ensuring that the most critical activities receive the highest level of financial support. Eligibility is limited to state and local law enforcement agencies that have incurred extraordinary overtime costs related to the protection of designated presidential residences. Applications may be submitted directly by eligible agencies or through a State Administrative Agency acting on their behalf. Applicants must demonstrate that costs were incurred during the defined period of performance and were directly attributable to Secret Service-directed protection activities. Subrecipients are permitted but must adhere to the same eligibility and compliance requirements as primary applicants. The application process is conducted through the FEMA Grants Outcomes system and requires submission of several standardized federal forms along with program-specific documentation. Key components include an investment narrative detailing protection activities and financial impacts, a detailed budget spreadsheet documenting personnel overtime costs, disclosure of other funding sources, and certification letters confirming that activities were requested by the Secret Service. Applicants must also provide supporting documentation such as time records and cost justifications to validate reimbursement claims. Applications are accepted within a defined submission window, with the opening date in mid-April and a closing deadline at the end of May. Following submission, FEMA coordinates with the Secret Service to verify eligibility and validate claimed costs. The review process emphasizes compliance with program requirements, accuracy of documentation, and direct linkage of costs to eligible protection activities. Award decisions are anticipated in late summer, with formal awards issued shortly thereafter. The period of performance for reimbursable activities spans from early July of the prior year through the end of September of the following year. All costs must fall within this timeframe to be considered eligible. After award issuance, recipients are responsible for reporting financial and programmatic outcomes, including a final report summarizing the impact of reimbursements. The program operates as a targeted reimbursement mechanism rather than a forward-looking grant, ensuring that agencies are compensated for past eligible expenditures while maintaining accountability and compliance with federal grant requirements.

Ensure all costs are clearly documented and directly tied to Secret Service requests; prioritize accurate overtime records and alignment with eligibility criteria; include detailed justification for all reimbursement claims